Control Finances and Documents
If you work in a workplace or at home, keeping track of financial records can be a struggle. Keeping your records in order reduces stress and helps you compare expenses or find a receipt. It improves customer service since it allows employees to quickly access the documents. This leads to faster responses and better compliance.
The first step is to collect all the documents you own. Examine your kitchen counters, entryway tables and desks for home office workstations garages, car trunks and any other location where papers tend to accumulate. Get rid of clutter by getting rid of unnecessary materials such as catalogs, product manuals and bills. Create categories that will help you sort and organize your remaining documents. For instance the “To bowne Pay” category could contain an assortment of invoices that must be paid by an online payment or a check. A “To Read” category can hold items that require a quick review, and can be filed away or shredded following reading. Also, there is a “Needs Action” category can contain items that must be addressed, like an issue with credit card charges or insurance claims.
After organizing your files, take into consideration the options for storage. Physical methods include using a binder or filing cabinet as well as placing files in offsite storage facilities. Digital methods usually involve using an industry-specific solution for managing documents that provides a single, central location to store and organize documents. These solutions provide powerful security by providing the control of who can access and alter information. They also provide audit trails to ensure transparency and accountability.