Board Management Software automates and increases the efficiency of day-today board tasks, such as meeting preparation and follow-ups. It also helps with data analysis and document production. It also assists in ensuring that governance best practice is integrated into the workflow process by encouraging discussion on health and safety concerns prior to the meeting or ensuring approval of meeting minutes at the next meeting. These software tools include collaboration and communication tools like video conferencing platforms, as well as calendar management tools. They also include document storage and creation software, as well as e-signature capabilities. Certain products are designed to work with many different industries, while others are focused on specific areas.
It is important to think about the security features of a portal for boards when selecting one for your company. Hackers are always looking for ways to penetrate the systems of your company to steal, spy or even extort. Selecting a portal for board meetings with the highest level of security will help mitigate the threat and lower the chance of a breach.
A well-designed board management system will also include features that support engagement and good governance, such as an agenda builder feature that allows attendees to view a list relevant documents before the meeting, so that they can raise questions or concerns during the session. Other tools, such as a task tracker and survey tools can be useful to increase accountability, transparency and overall engagement both within meetings and outside of them.